Books of Accounts


There are special multi column journals/books to be used to facilitate the recording and posting of financial transactions. These books of accounts are the source of all financial data in the preparation of financial and management reports. Books of Accounts are, 1) Demand Bill Book (DBB) 2) Cash Receipts Book (CRB) 3) Cheque Disbursement Book (CDB) 4) Journal Voucher Book (JVB) 5) Credit Memo Book (CMB) 6) General ledger (GL) 7) Subsidiary ledger and other subsidiary registers.

  • Demand Bill Book (DBB): This book records all the demand under appropriate head of accounts properly supported by demand bill. At the end of the quarter/year an abstract prepared to know the head wise quarterly/yearly demand.
  • Cash Receipt Books (CRB): This book records all the cash receipts of the corporation supported by official receipt. It contains several columns to identify the deposit of bank and the type of revenues received.
  • Cheque Disbursements Book (CDB): This multi column book records all disbursements by cheque as supported by cheque vouchers and contains column for various bank accounts to identify the bank account used and also for identifying the expenses paid.
  • Journal Voucher Book (JVB): This multi column book records all non-cash transactions like depreciation of fixed assets, accruals, correcting and adjusting entries and supported by Journal Vouchers.
  • Credit Memo Book (CMB): This multi column journal book records the remission allowed under respective head of accounts during a particular quarter/year.
  • General Ledger (GL): This is the book of final entries. It summarizes all the entries made in the books of original entry periodically. This is the book from where all financial reports are derived.
  • Subsidiary Ledgers and Other Subsidiary Registers: These subsidiary ledgers and registers are maintained to provide the details of transactions to facilitate interpretation and analysis. The use of these subsidiaries are important since they contain various information that cannot be accommodated in the original books of accounts.